Help Center / Settings and administration /
Archive, trash and activity logs
Items follow a three-stage lifecycle: active, archived, and deleted. Each stage is reversible up to a point, and every change along the way is tracked in the activity log.
Archiving
Archiving removes an item from active lists without deleting any data. Archived projects, invoices, proposals, contracts, tasks, and contacts no longer appear in default views, but their data, attachments, and linked items remain intact. Archived items can be restored to active status at any time, picking up right where they left off.
Archiving is useful for completed work that might need to be referenced later. A finished project can be archived to keep the active list clean while its invoices, conversations, and time entries stay accessible if a question comes up months later.
To view and restore archived items, go to Settings → Management → Archive.
Trash and permanent deletion
Deleted items move to the trash rather than being removed immediately. Items in the trash remain recoverable for 30 days. After 30 days, Plutio permanently removes trashed items and their associated data. Restoring an item from the trash moves the item back to its original location with all data intact.
To view and restore trashed items, go to Settings → Management → Trash. The trash list shows every deleted item with its type and deletion date. Select an item and restore it to return it to its original location.
The 30-day retention window means accidental deletions can always be recovered, as long as the item is restored before the window closes.
Activity log
The activity log records changes made across your workspace: who made the change, when it happened, and what the old and new values were. Edits to projects, tasks, invoices, contacts, proposals, and contracts appear in the log. You can search and filter the log by entity type to trace specific changes.
Email logs
Outgoing emails sent from Plutio, including invoice reminders, proposal notifications, and conversation replies, are tracked in the email log. Each entry shows the recipient, subject, send time, and delivery status. If an email fails to deliver, the log shows the failure reason, so delivery issues can be identified and resolved without guesswork.
